In 2026, an invoice received from a supplier is registered in 1C using the “Invoice (Received)” document and linked to the relevant receipt document; the procedure and form for issuing an invoice are determined by the authorized body subject to the provisions of the Tax Code of the Republic of Kazakhstan (Article 207 of the Tax Code of the Republic of Kazakhstan).
Where to Find an Invoice in 1C and Why It Is Needed
In the configuration for accounting in Kazakhstan, the document is located at: “Core Activities” → “Invoice (Received)”. It is used to register invoices received from suppliers.
The document serves several related purposes:
- records the details of the received invoice in the accounting system;
- is used when accounting for input VAT;
- links the invoice to the receipt of goods or services;
- is used when recognizing fixed assets and intangible assets;
- supports electronic invoice processing;
- allows an original, corrected, or supplementary invoice to be recorded.
The mere existence of a paper document, file, or electronic invoice does not mean that the transaction has been correctly recorded in 1C. The accountant must verify the link between the invoice and the business transaction, the supplier’s and buyer’s details, the document type, and the receipt information.
Section names or command locations may differ between configurations and releases. If the specified menu item is unavailable, check the configuration being used, the user interface, and the available permissions. For 1C: “Accounting for Kazakhstan,” the current release series is 3.0.74.x.
How to Register a Received Invoice
A received invoice can be created manually, generated based on a receipt document, or received automatically through electronic invoice exchange. The practical procedure depends on how the organization maintains its accounting records and whether exchange with the Electronic Invoice Information System is configured in the database.
When entering the data manually, the accountant opens the “Invoice (Received)” document and transfers the data from the supplier’s document. This method requires particularly careful verification of the details: an input error may break the link to the receipt or cause discrepancies with the electronic invoice.
Creating the invoice based on the receipt helps preserve the link between the documents. Usually, the receipt of the relevant asset or service is recorded first, and then the related invoice is prepared. Before posting, make sure that the correct source documents have been selected and that the invoice relates specifically to this transaction.
When an electronic invoice is loaded automatically, some of the information is received through the exchange mechanism. However, the loaded document must be matched against the source documents and the actual transaction, the invoice type must be checked, and it must be confirmed that no duplicate entry has appeared in the database.
Before posting the document, it is advisable to check:
- the supplier and the recipient organization;
- whether the invoice corresponds to the specific receipt;
- the source documents used to generate the invoice;
- the invoice type — original, corrected, or supplementary;
- the accuracy of the data on goods, services, or assets;
- that no document for the same transaction has previously been registered;
- the status and content of the electronic invoice if electronic exchange is used.
When correcting errors that do not entail replacing the supplier or recipient of goods, work, or services, a corrected invoice is issued. The previously issued invoice is then canceled (Article 499 of the Tax Code of the Republic of Kazakhstan). A supplementary invoice is issued by the supplier in the adjustment cases established by the Tax Code of the Republic of Kazakhstan and states the details of the invoice to which the supplement applies (Article 500 of the Tax Code of the Republic of Kazakhstan).
What to Check When Correcting and Exchanging Electronic Invoices
A corrected or supplementary invoice must not be recorded as an ordinary new invoice without reviewing the original document. First, determine which original invoice is being amended and how the adjustment relates to the registered receipt and input VAT.
A corrected invoice must include an indication of its type, its own number and date, and the number and date of the invoice being canceled (Article 499 of the Tax Code of the Republic of Kazakhstan). A supplementary invoice must state its number and date, the details of the original invoice, and the amounts of the turnover and VAT adjustments where they have changed (Article 500 of the Tax Code of the Republic of Kazakhstan).
When generating an invoice in 1C, the following message may appear: “Specify the source documents for generating the invoice.” It means that, to continue the transaction, you must specify the documents on the basis of which the invoice is being generated.
If this message appears:
- Return to the invoice generation form.
- Open the source document selection.
- Specify the receipt or other documents related to the transaction being processed.
- Verify that the selected source documents correspond to the supplier and the content of the invoice.
- Run the document generation command again.
The message “Specify the source documents for generating the invoice.” indicates that the required source documents are missing from the transaction being performed. After selecting them, the accountant should separately check the content of the generated invoice and its link to the accounting transaction.
Practical Checks Before Completing the Transaction
After entering or loading the invoice, three elements should be compared: the supplier’s source document, the receipt in 1C, and the received invoice. There should be no unexplained differences between them in terms of the parties and the content of the transaction.
Particular attention should be paid to electronic invoices loaded more than once, supplier corrections, and documents entered manually by the accountant before electronic exchange was configured. In such cases, there is an increased risk of two entries relating to the same transaction. Before creating a new document, it is advisable to search by supplier and other available invoice details.
If the invoice relates to fixed assets or intangible assets, make sure that the appropriate receipt transaction has been selected. The “Invoice (Received)” document is used not only for purchases of goods, so the purpose of the acquisition must be determined from the source documents.
The process can be considered complete once the invoice has been registered under the correct type, linked to the correct source documents, checked for duplicates, and verified against the electronic invoice or the supplier’s document. For a corrected or supplementary invoice, the link to the original document and the mandatory details for the relevant invoice type must also be checked (Articles 499, 500 of the Tax Code of the Republic of Kazakhstan).
Frequently Asked Questions
Where can I find a received invoice in 1C? — In the configuration for accounting in Kazakhstan, the specified path is “Core Activities” → “Invoice (Received).” The command may be located elsewhere in another release or interface.
Can an invoice be created from a receipt document? — Yes, a received invoice can be created based on a receipt. This helps preserve the link between the invoice and the business transaction.
Is it mandatory to enter an electronic invoice manually? — No, the document can be created automatically from an electronic invoice if the relevant exchange is configured in the database. The loaded information must still be matched against the source documents.
What does the message “Specify the source documents for generating the invoice” mean? — To generate the invoice, you must select the documents on which it is based. Specify the receipt or other applicable source documents relating to the transaction, check them, and run the generation process again.
How should a corrected or supplementary invoice be recorded? — A corrected invoice is linked to the document being canceled, and the presence of all mandatory details is checked (Article 499 of the Tax Code of the Republic of Kazakhstan). A supplementary invoice must contain the details of the original invoice and information about the adjustment (Article 500 of the Tax Code of the Republic of Kazakhstan).
Legal Basis
- Article 207 of the Tax Code of the Republic of Kazakhstan — categories of persons required to issue an invoice, as well as the general rule governing the procedure and form for issuing it.
- Article 499 of the Tax Code of the Republic of Kazakhstan — procedure for issuing a corrected invoice.
- Article 500 of the Tax Code of the Republic of Kazakhstan — procedure for issuing a supplementary invoice.